Vehicle Fitness Certificate 2024: How to Apply Online, Download Forms, Status and much more!

by SMCIB on Tuesday, 20 February 2024

Vehicle Fitness Certificate 2024: How to Apply Online, Download Forms, Status and much more!

In the area of vehicular regulations, there's one key document that holds the steering wheel of legality: the Vehicle Fitness Certificate (FC). As mandated by the Motor Vehicles Act of 1989, every vehicle must have this certificate to prove its roadworthiness. To add to it, the process of registering both commercial and private vehicles is significantly streamlined when the government issues a fitness certificate.

So if you're eyeing a new car you want to buy, remember, there's a crucial pit stop on your journey – understanding the ins and outs of obtaining an FC and other associated formalities.

Now, you might be wondering, what exactly is this Fitness Certificate? Well, picture it as a stamp of approval, ensuring your vehicle is fit for the road. Upon purchase, a new vehicle comes equipped with a fitness certificate, typically valid for a specific duration. Once this period elapses, renewal of the FC is important to adhere to the stipulations outlined in The Motor Vehicles Act.
 

What is A Fitness Certificate (FC) of A Vehicle?

A vehicle fitness certificate is a crucial document mandated by Indian legal requirements. Alongside the registration certificate, it is compulsory for all motor vehicles to possess a valid fitness certificate. This certificate verifies that the vehicle has undergone a thorough inspection to identify any technical faults, mechanical issues, emission concerns, or other problems related to its operational condition.

The inspection process serves multiple purposes. Firstly, it ensures that the vehicle meets environmental standards, contributing to a safer and cleaner environment. Secondly, it guarantees that the vehicle is technically and mechanically sound, enhancing on-road safety for both the driver and other road users.

Moreover, these inspections play a preventive role by identifying potential issues that could lead to frequent breakdowns in the future, thereby saving owners from inconvenience and potential accidents. The vehicle fitness certificate issued by the Regional Transport Office (RTO) acts as a vital tool to monitor the condition of vehicles across various types and capacities.
 

Importance of an Fitness Certificate for a Vehicle in India

But why is this seemingly mundane piece of paper so important? Let's break it down -

1️⃣Mandatory for All: Whether it's a sleek sedan, a rugged SUV, or a nimble scooter zipping through narrow lanes, every single motor vehicle in India must have a fitness certificate. It's not just a suggestion, it's the law.

2️⃣Commercial Vehicle Compliance: Now, when it comes to commercial vehicles, the rules are even stricter. They're required to have an active fitness certificate at all times. If they forget to showcase it during an inspection? They have to brace themselves for potential penalties that are harsh in nature.

3️⃣Ensuring Roadworthiness: But what exactly does this certificate signify? Think of it as a stamp of approval, affirming that your vehicle has undergone a thorough assessment to ensure it's roadworthy. From engine health to brake efficiency, every mechanical aspect is scrutinised to guarantee safe travels on our busy roads.

4️⃣Fighting Pollution: The elephant in the room – vehicle pollution. With each passing day, our air quality suffers from the emissions spewed by ageing automobiles. Here's where the vehicle fitness certificate swoops in to put a check on things. By ensuring that only vehicles meeting emission standards receive certification, it serves to control or monitor the levels of environmental degradation.

A Shield Against Penalties: Last but not least, let's talk about peace of mind. With a valid fitness certificate in hand, you're not just safeguarding the environment – you're also protecting yourself from potential headaches. Government penalties for noncompliance? Say goodbye to those hassles.

In essence, the fitness certificate isn't just a piece of paper; it's a symbol of compliance, a guardian of our environment, and a shield against legal woes.
 

How to Apply for A Fitness Certificate for A Vehicle

By following the below given steps and ensuring you have all the necessary documents, you'll be well-equipped to obtain the FC for your vehicle -

Application Methods

Online Method

  • Visit the Official Website: Navigate to the official Parivahan Sewa website and input the registration number of your vehicle.
  • Access Online Services: From the menu bar, select the 'Online Services' option. Under this section, choose 'Related Vehicle Services.'
  • Provide Information: Enter your vehicle's Chassis number and your registered cellphone number. You'll receive a one-time password to proceed.
  • Authenticate and Pay: Enter the one-time password received and proceed with the payment. Upon completion, obtain the digital receipt and application letter.
  • Submit to RTO: Present the digital receipt and application letter at your Regional Transport Office (RTO) for further processing.

Offline Method

  • Visit the RTO: Head to your zonal RTO office and procure forms 20 and 38 for transport vehicles.
  • Complete Forms: Fill out the necessary forms and submit them along with the required documents at the designated counter.
  • Payment and Inspection: Pay the applicable fees and schedule your vehicle for inspection at the RTO.
     

Forms And Documents Required To Issue A Fitness Certificate Of Your Vehicle

  • Form 20
  • Form 22
  • Form 21
  • Receipt of road tax payment
  • Insurance certificate
  • Original registration certificate of the vehicle
  • Valid Pollution Under Control (PUC) certificate
  • Pencil imprint of the motor vehicle chassis
  • Temporary registration, if applicable
  • Address proof
  • Certificate of permit
  • Valid ID proof
  • Chassis number of the vehicle
  • Passport-size photographs

Additional Requirements

  • Fee receipt
  • Copy of the application
     

Fitness Certificate for Bikes/2-Wheelers

When it comes to bikes, obtaining a fitness certificate isn't just about legality – it's about curbing pollution and ensuring road safety. Let’s go through the processes one by one.

Application Methods

1️⃣Offline Method: Head to your Regional Transport Office (RTO), fill out the necessary forms, submit them along with required documents, and pay the inspection fee.

2️⃣Online Method: Visit the Parivahan Sewa portal, enter your bike's registration number, and complete the application process by providing details such as your two wheeler insurance coverage.

Note: If you do not have insurance yet, buy insurance now!

Required Documents

  • Insurance certificates
  • Road tax receipts
  • Valid Pollution Under Control (PUC) certificate
  • Original Registration Certificate (RC)
  • Identity proof (e.g., Aadhaar Card)
  • Address proof (e.g., electricity bill)

Note: No fee is required for a new two-wheeler's fitness certificate, however, it must be renewed after 15 years.
 

Fitness Certificate For Cars/4-wheelers

Ensuring a valid fitness certificate for cars/4-wheelers is as crucial as it is for bikes. Let’s look at the methods.

Application Methods

1️⃣Offline Method: Visit the nearest RTO office, submit Forms 20 and 21, along with your car's sales certificate and road tax payment receipt, and pay the prescribed fees.

2️⃣Online Method: Visit the Parivahan portal website, enter your car's registration number, and complete the application process by providing details such as your car insurance coverage, and complete the payment process.

Renewal

Remember, the fitness certificate for cars must be renewed after 15 years.
 

Fitness Certificate for Commercial Vehicles

Commercial vehicles play a vital role in our transportation network, but they must also adhere to strict fitness standards. Get one easily by following the methods given below.

Application Methods

1️⃣Approach the RTO office, submit completed application forms, along with various certificates such as pollution compliance, original registration, insurance, PUC, and permit.

2️⃣Bring your vehicle in for inspection to ensure compliance with safety and pollution standards.

Annual Requirement

Commercial vehicles, especially public transport vehicles like buses, taxis, and auto-rickshaws, must obtain vehicle fitness certificates annually to maintain vehicle health and avoid penalties.

In conclusion, whether it's a bike, a car, or a commercial vehicle, obtaining and maintaining a vehicle fitness certificate is not just about legality – it's about ensuring road safety, controlling pollution, and upholding the standards of responsible motoring.
 

What Are The Fees To Obtain A Vehicle Fitness Certificate?
 

Service

Charges

Bike (Two-wheeler)

Manual: ₹200, Automated: ₹400

Three-wheeler/Light Motor Vehicle

Manual: ₹400, Automated: ₹600

Heavy/Medium Motor Vehicle

Manual: ₹600, Automated: ₹1,000

Grant/Renewal of FC

₹200

 

How To Download Your Fitness Certificate

Once your vehicle passes the fitness certificate test, you can easily download the certificate online. Follow these steps -

  • Visit the Parivahan Website: Head to the official website of Parivahan.
  • Access Related Vehicle Services: From the drop-down menu under "Online Services," select "Related Vehicle Services."
  • Enter Vehicle Details: Choose your state of domicile and enter your vehicle registration number. Click "Proceed" to continue.
  • Download Certificate: Once your vehicle details are verified, click on "Download Document," then select "Print Fitness Certificate."
  • Verification: Enter your car registration number and application number. Choose "Verify Information" and follow the on-screen instructions.
  • Print or Download: Finally, follow the prompts to either print or download your vehicle fitness certificate for your records.
     

How Can You Check The Fitness Certificate Status Online?

Ensuring your vehicle's fitness status is just a few clicks away with the following  -

  • Visit VAHAN Automobile Search Portal: Begin by navigating to the VAHAN automobile search portal through your web browser.
  • Log in or Register: If you're a registered user, log in to your account. For new users, complete the registration process to create an account.
  • Enter Vehicle Details: Input the vehicle registration number into the designated field. Additionally, input the captcha code displayed on the screen for verification purposes.
  • Initiate Search: After entering the required information, press the "Vahan Search" button to proceed with the search.
  • Review Results: On the subsequent page, you'll be presented with detailed car registration information. Here, you can easily verify the validity of the vehicle's fitness certificate along with other pertinent details.
     

How To Renew The Fitness Certificate Of Vehicles Online?

Renewing your vehicle's fitness certificate online is a hassle-free process. Here's a guide to help you through each step:

Step 1: Visit the Parivahan online portal through your preferred web browser.

Step 2: From the list of available "Online Services," select "Vehicle Related Services."

Step 3: Choose your state of residence from the drop-down list provided.

Step 4: Enter your vehicle registration number into the designated field and click on the "Proceed" button.

Step 5: Select "Apply for Fitness Renewal" and carefully read through the instructions provided. Click on "Proceed" to continue.

Step 6: Input your vehicle's chassis number and registered mobile number. Click on "Generate OTP" to receive a one-time password.

Step 7: Enter the OTP received and click on "Verify Details" to confirm your information.

Step 8: Review the details displayed and fill out the form with the required information. Once completed, click on "Payment" to proceed.

Step 9: Pay the applicable renewal fees online using any of the available digital payment modes.

Step 10: After successful payment, ensure to print or download the acknowledgment receipt for future reference.

Final Step: On the designated date, visit the Regional Transport Office (RTO) with your vehicle for the fitness inspection. Submit the online application along with any required documents. Upon successful clearance of the test, the RTO will renew the fitness certificate of your vehicle.

By following these simple steps, you can conveniently renew your vehicle's fitness certificate online, saving time and effort while ensuring compliance with regulatory requirements.

If you prefer the traditional route, renewing your vehicle's fitness certificate offline is just as straightforward. Here are steps to help you through the process -

Step 1: Obtain the FC renewal forms either from the Regional Transport Office (RTO) or download them from the official Parivahan website.

Step 2: Fill out the application form diligently, ensuring all information is accurate and complete.

Step 3: Submit the filled application form along with the required documents to the RTO office.

Step 4: Proceed to the cash counter to pay the applicable FC renewal fees. Upon payment, collect the acknowledgment receipt for your records.

Step 5: On the designated date, bring your vehicle to the RTO for the scheduled inspection.

Step 6: If your vehicle passes the inspection successfully, you will receive the renewed fitness certificate via post at your registered address.
 

How To Get A Duplicate Fitness Certificate

If you've misplaced your fitness certificate, don't fret. Here is how you can obtain a duplicate fitness certificate for your vehicle -

Step 1: Navigate to the Parivahan portal by clicking on the following link: Parivahan Portal.

Step 2: From the dropdown menu labelled "Online Services," select "Vehicle Related Services."

Step 3: Choose your state from the options provided and input your vehicle registration number.

Step 4: Click on "Duplicate Fitness Certificate" to initiate the process.

Step 5: Enter both the registration and chassis numbers of your vehicle, then click on "Verify Details" to confirm.

Step 6: Review the provided details and proceed to fill out the online form. Once completed, click on "Payment" to proceed with the payment.

Step 7: Complete the payment process online and ensure to download or print the application letter for your records.

Step 8: Sit back and relax as the Duplicate fitness certificate will be dispatched to your address via post.
 

Fine For Carrying An Expired Vehicle Fitness Certificate (FC)

Driving a vehicle without a valid fitness certificate is not just a minor oversight—it's a serious offence under Indian law. Here's what you need to know about the fines associated with an expired FC-

  • For a first-time offence of driving with an expired FC, the fine can range from Rs. 2,000 to Rs. 5,000.
  • Repeat offences incur steeper penalties, ranging from Rs. 5,000 to Rs. 10,000.
  • In severe cases involving multiple repeat offences, the driver or owner may face imprisonment as well.
  • Additionally, under The Motor Vehicles Act, there's a provision for a daily fine of Rs. 50 for each day of delay in renewing the fitness certificate.
     

Validity of Fitness Certificate in India

Understanding the validity period of the fitness certificate is crucial to ensuring compliance. Here's what you need to know -

  • For new private vehicles in India, the fitness certificate is initially valid for 15 years.
  • After this initial period, the FC must be renewed every 5 years.
  • However, for commercial vehicles aged up to 8 years, the fitness certificate is valid for 2 years.
  • Commercial vehicles older than 8 years must renew their fitness certificate annually to maintain compliance with regulations.

By staying informed about the validity period of the fitness certificate and adhering to renewal timelines, vehicle owners can avoid hefty fines and legal repercussions.
 

Summing Up!

In conclusion, the vehicle fitness certificate is more than a legal requirement but a fundamental aspect of responsible motoring in India. It serves as a symbol of compliance, safeguarding road safety, controlling pollution, and protecting vehicle owners from legal repercussions. Obtaining and maintaining a valid FC ensures that vehicles meet the necessary standards for roadworthiness and environmental sustainability. Whether it's for private cars, commercial vehicles, or two-wheelers, understanding the process of obtaining, renewing, and verifying the FC is essential for every vehicle owner. By adhering to regulations and staying informed about the validity period of the FC, vehicle owners can contribute to safer roads, cleaner air, and a more responsible motoring culture in the country.
 

FAQs

  1. How long is the vehicle fitness certificate valid for commercial vehicles?
    For commercial vehicles, the fitness certificate is initially valid for a period of 2 years for newly purchased vehicles. Subsequently, it must be renewed annually.
     
  2. Where should I go for a vehicle fitness certificate?
    Visit the motor vehicle department where your vehicle is registered or will be registered. A Motor Vehicle Examiner will review your vehicle during the first registration and assess its road fitness.
     
  3. What are the standards for finding out the suitability of my commercial vehicle?
    Motor Vehicles Examiners conduct a thorough physical examination of vehicles for fitness. Vehicles that meet the required standards for various components are deemed suitable for road usage.
     
  4. Can my vehicle fitness certificate be cancelled if the certificate is valid but the vehicle is not fit?
    Yes, it may be cancelled. Vehicle owners must ensure their vehicles remain in good condition and fit for road usage throughout the validity period.
     
  5. Which forms do you need to fill out while applying for a fitness certificate renewal?
    Applicants for fitness certificate renewal must fill out and submit Form 20, Form 22, and Form 21 at their nearest RTO or online.
     
  6. What happens if you lose your fitness certificate?
    In the event of theft, damage, or loss of the original fitness certificate, vehicle owners can apply for a duplicate. This process requires submitting a few documents at the nearest RTO.
     
  7. How long does a commercial vehicle fitness certificate's validity period last?
    The validity period of a commercial vehicle's fitness certificate depends on its age. Vehicles older than eight years have a validity period of two years, while those older than eight years have a validity period of one year.
     
  8. What happens if a vehicle fitness certificate obtained online is denied during an inspection?
    If a vehicle fails inspection, the owner must identify and rectify the issues. Once the necessary repairs are completed, the owner can reapply for a fitness certificate. Inspection involves visual examination by an RTO officer, and additional tests may be conducted using specialised equipment.

 

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